foxsign.JPG (12284 bytes) 2015 Annual Meeting Minutes

 

Home Board & Committees Social Facilities Photo Album Legal Stuff

 

 

The Fox Run Homeowners Association (FRHOA) Annual Meeting was held in the Fox Run Clubhouse on the evening of July 15, 2015. Fifteen residents and seven Directors were in attendance. The Social Welcome began at 6:30 PM while the Business Meeting began at 7 PM and concluded at 8 PM. Joleen Dewald, current FRHOA President, opened the meeting with the FRHOA Board introducing themselves to the audience and thanked everyone for attending.
 
Board Directors
Joleen Dewald (President), Rod Langman (Vice President), Christian Coulter (Treasurer), Mike Ryon (Secretary), Noel Gilbreath, John Larese, and Harry Tucker were present.
 
The introductions were followed by a general review of the state of the neighborhood:
 
Clubhouse
About 90 reservations were made over past year; facility is cleaned (floors and windows) twice a year with pest treatments as needed.
 
Covenant changes
Joleen summarized the changes to the FRHOA covenants dealing with the Architectural Review Committee that were voted on and approved last year. The committee is tasked with reviewing new construction or modifications to current dwellings to ensure they comply with our covenants. The changes were centered on removing confusing language, adding language to allow collection of attorney fees, and altering the appeal process. The new covenants are posted on the Fox Run website.
 
Dues
$360 annually; amount has not changed in more than 15 years, no plans to change dues.
 
Financial Summary 
Christian provided a review of the past fiscal year (July 1 2014 to June 30, 2015) and a proposed budget for the current fiscal year. We collected about 99% of the dues for the past year; missing payments were related to bankruptcy, delaying or preventing collection. We generally hit our target budget numbers, with biggest expenses being landscaping and clubhouse debt payments. We had a surplus from the past year, giving us a carryover of about $65K. The clubhouse loan should be paid off in about 4 years. Budget projections for next FY were similar to previous years except for potential maintenance costs for resurfacing large pool and addressing severe erosion in part of our open area.
 
Election of Board Directors
There were three Directors up for re-election. Also, Phil Lovelace decided to resign. Current Directors, Christian, Louise, and Noel agreed to stay on for another term. Dan Ellsworth volunteered from the floor. No other names were submitted to the Board for consideration. Joleen proposed that the audience vote on the election of all four candidates for FRHOA Board Directors. They were elected by an acclamation in the affirmative by all at the meeting.
 
Resident Forum
 
After formal presentations, the floor was opened for general comments. During this open comment, other issues were brought up. These included speeding in neighborhood, impact of the increased covenant violation fee, problems with dogs going in other people yards, adding a tennis return wall and a basketball goal to our facilities, including the waste collection as part of a higher dues charge, and possible widening of roads/sidewalks/trails leading to our neighborhood (Union and Everett). Most of these issues were addressed during meeting.