|February 2015 Board Meeting Minutes|
Fox Run Homeowners Association (FRHOA) Board of
Directors Meeting, February 11, 2015
Meeting began at 7 PM with Ann Baker, Christian Coulter, Joleen Dewald, Rod Langman, Louise Povlin, Mike Ryon, Jeanie Stow, and Harry Tucker in attendance. Joleen presided as president. Meeting was adjourned at 8:40 PM.
1) Minutes from January 2015 Board of Directors' meeting were approved without change.
2) Committee Updates
a) Architect Review: Plans were discussed with a homeowner for a pool and gazebo complex, prior to a submittal.
b) Covenant enforcement: No new complaints. We will send out a reminder in spring, to check possible violations, like poorly stored trailers, debris piles, and uncovered HVAC units. If covenants are not followed, FRHOA board will assess a $150 monthly fee on violators after they have been given their 30-day violation notice. Unpaid fees can be recovered through court action
c) Clubhouse: Louise replaced HVAC air filters and security backup battery. There were ~15 rentals in January
d) Social: A trivia night held on January 30 was well attended and enjoyable. Will likely repeat in the future.
e) Landscape & Erosion: Sun Electric replaced lights at front entrance with new LED units; damage to one will be covered by Volunteer.
f) Safety & Security: Joleen is still planning a seminar on home security and emergency preparedness to be held at clubhouse in late spring
g) Good Works: We are looking at having an adult gathering in spring, maybe a bingo night. Will send out reminder about electronic recycle event on Feb. 28.
h) Communication: Reviewed some guidelines for items to be sent out on email.
i) Welcoming committee: Louise and Noel will continue to check with recent sales to be sure they have directory and contact information.
3) Financial Status : Christian provided an update on our finances. FRHOA expenses for January were $6,521, dues and fees collected were $325, and we have $114,421 in our bank accounts. The amount includes projected carry-over of approximately $50,000 for reserve fund and several larger items budgeted for spring. Ann met with Christian to review and prepare to help with finances as needed in the future. Most residents have paid dues for current fiscal year, with only 3 in arrears. Christian is tracking these.
4) New Business: A request to talk with local utilities about unsightly utility boxes and covers was made; we will follow up.
5) The next meeting was tentatively set for Wednesday, March 11, at 7 PM.