|January 2015 Board Meeting Minutes|
Meeting began at 7 PM with Christian Coulter,
Joleen Dewald, Noel Gilbreath, Rod Langman, John Larese, Louise Povlin, Mike
Ryon, Jeanie Stow, and Harry Tucker in attendance. Joleen presided as president.
Meeting was adjourned at 8:30 PM.
1) Minutes from December 2014 Board of Directors' meeting were approved without change.
2) Committee Updates
a) Architect Review: Plans were submitted, reviewed, and approved for a fence and a window replacement/upgrade.
b) Covenant enforcement: No new complaints. We are continuing to address an inoperable vehicle. If covenants are not followed, FRHOA board will assess a $150 monthly fee on violators after they have been given their 30-day violation notice. Unpaid fees can be recovered through court action
c) Clubhouse: Had one incident where heat pumps did not come on with very low outside temperatures; Louise will have HVAC people check this out. There were 16 rentals over the holiday season. There has been an issue with hot water heater not meeting demand, when dishwasher and sink are running at same time. Will look to put sign at sink about this. We may need to upgrade front door lock to commercial hardware, as we are still having some issues with keys sticking. A request was made to put front porch lights on a timer/photocell, so they don’t stay on continuously. We will replace towel dispenser with large version similar to those now in pool bathrooms. Sun Electric replaced the dimmer on one bank of the ceiling spot lights; original one had s sticky substance on it which rendered it inoperable.
d) Swimming pool: Lock at gate is scheduled to be replaced by early to mid-February depending on weather. After installation, we will begin process of new key distribution.
e) Tennis court: Lock on court gate will be replaced with new welded fixture after the pool gate lockset is installed and new keys on pool gate and bathrooms prove to be workable but before keys distributed to neighborhood.
f) Social: A trivia night was planned for January 30; Nancy Wentz coordinated.
g) Landscape & Erosion: Phil consulted Town of Farragut about erosion in drainage way that runs parallel to Golden Fox. We will examine extent of damage and try to work with nearby lot owner to fill in dangerous ditch section.
h) Safety & Security: Joleen is still planning a seminar on home security and emergency preparedness to be held at clubhouse; having difficulty arranging this with Knox County officers.
i) Good Works: Volunteers removed holiday decorations from the boulevard. We are looking at having an adult gathering after holidays, maybe aimed at retirees.
j) Communication: No new information.
k) Welcoming committee: Louise will check with recent sales (~5) to be sure they have directory and contact information.
3) Financial Status: Christian provided an update on our finances. FRHOA expenses for December were $10,615, dues and fees collected were $3,020, and we have $120,631 in our bank accounts, with a projected carryover to next fiscal year of $50,000. Most residents have paid dues for current fiscal year, with only 3 in arrears. Christian is tracking these.
4) New business: An offer was made by Ecycle to host a free electronics recycle event in our neighborhood. Joleen will coordinate this, probably in late February.
5) The next meeting was tentatively set for Wednesday, February 11, at 7 PM.